This guide will outline:

See Related Articles:
Events: Use Case Examples
Scheduling: Crew
Flight Crew Personnel Profiles

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There are two ways to create an event from the aircraft calendar.

First, by clicking Add Event at the top-right hand corner.

The second is by clicking the triangle icon > [New Event] from the event container or aircraft block. If created from the container block, the container section is auto-filled. If created from the aircraft block, the aircraft is auto-filled.

There are also two ways to create an event from the crew calendar.

First, by clicking Add Event at the top-right hand corner. The second is by clicking the triangle icon > [New Event] from the crew member block. The data auto-fills if created from this process. The Personnel Member is not auto-filled.

The required fields for creating an event are based on the selected Event Type. Users also have the ability to set a default Event Category which will be auto-assigned once an Event Type is selected. Below outlines each available section within the event create module.

Note: Once an Event Type has been selected and saved it cannot be edited.

Subject: This is the name of the event and is displayed on the calendar in the event on the first row.
Location: This is a reference entry.
Time zone: Local, Homebase and Zulu are the options. When the Time zone is set to:

The event will display on the aircraft and crew schedule in the time zone set in the Schedule Filter Settings, not in the time zone in which the event was created (unless they are the same). The Time zone setting can be set as a default by accessing the personnel's profile. Refer to Flight Crew Personnel Profiles for details.

Start Date: Based on the Time zone option set, input or select from the date picker by clicking on the date.
Start Time: Based on the Time zone option set input the start time of the event.
Start Airport: Search by ICAO, IATA, FAA, or by the city to select the start airport. Manually created Locations are not in the drop-down selection.
End Date: Based on the Time zone option set, input or select from the date picker by clicking on the date.

Note: After an event is created and the event contains an increment (example: 1 day, 8 hours, 4 hours, etc.), if the start date is changed, then the end date updates based on the originally calculated increment.
End Time: Based on the Time zone option set input the end time of the event.
End Airport: Search by ICAO, IATA, FAA, or by the city to select the end airport. Manually created Locations are not in the drop-down selection.
Event Type(s):

Duty/Event Category: The duty/event category allows further categorization of events. For example, a duty event that needs to be categorized as training. This allows for more granularity when reporting on personnel events. These categories can be customized in Global Settings > Profile > Schedule Board tab > Event Categories.

Container and Aircraft: Personnel events require an event container OR a tail # when saving the event form. It is not required to enter both. If Container is set, be sure to have Containers filtered in the settings.

Per Diem Eligible: When selecting Per Diem Eligible, the event factors into customized reporting options. Additionally. set the per diem rate in the personnel profile > employment tab.
Add Personnel Member: Active personnel members are in the list to Add. Apply one personnel or multiple personnel to the same event if the details are the same.
Description: Any details applicable to the event.

Helpful Hints:

Each user has access to create an event for themselves. Once created, the following roles are able to edit/delete the event: Accounts Admin, Operations Manager, Sales Manager, Scheduling Manager, Chief Pilot, and Sales & Scheduling Agent.

The remaining roles do not have the ability to edit an event: Fleet Administrator, Finance Manager, Marketing Manager, Crew Records Manager, Personnel Administrator, TSA Administrator, Finance Agent, Maintenance Technician, Sourcing Agent, and Pilot. A user only needs to have one of these User Roles to qualify to edit events.

Note: If a user is listed as an event participant they are not able to edit/remove the event unless they are assigned the accessible roles mentioned above.

Ref: C-O05