Create a Discrepancy and Discrepancy settings

Create a Discrepancy and Discrepancy settings

Creating a discrepancy provides the Maintenance team a way to make the Operations team aware of open discrepancies that could affect scheduled flights. This article explains:

  • Discrepancy Settings

  • how to create a discrepancy;

  • how to add an existing discrepancy to a job card; and

  • how to defer a discrepancy.

Discrepancy Settings

Under Maintenance > Maintenance Settings > Mx Configuration
  1. Choose the Default Yes/No to 'Create a Job Card' for a new discrepancy.
  2. Email Notification to a group or individual users when there is a new discrepancy created. 

 

CREATE A DISCREPANCY

  1. Access Maintenance > Discrepancies

  2. Click Create

  3. Input the details

Below outlines the fields and requirements

  • Aircraft: Select the Aircraft

  • Date Reported: This defaults to the date created and can be edited.

  • Pilot: Select the Pilot reporting the discrepancy.

  • Technician: Select the Technician working on the discrepancy. For the personnel to be in the drop-down, they must be assigned the Maintenance Manager or Maintenance Technician role.

  • Vendor: Select the Vendor working on the discrepancy.

  • ATA Chapter: select the ATA Chapter from the drop-down menu

  • ATA Code: the list of ATA Codes updates to pull in only the applicable codes for the selected Chapter. This field is disabled/grayed out until the ATA Chapter is selected.

  • Control Number: This is an empty field for reference that accepts letters and numbers.

  • Billable: Check the box to indicate if this discrepancy is billable. This is a reference only.

  • Special Flight Permit Requested: Check the box to indicate whether a Special Flight Permit is required. This is a reference only.

  • Create Job Card: Set Yes to create a job card as the discrepancy is being created. Set No to only create the discrepancy and not create a job card. Job cards are created to take the aircraft out of service. You can set the default position of the toggle from Maintenance > Maintenance Settings > Mx Configurations.

  • Description: Describe the details of the discrepancy.

  • Deferral Type: Select the deferral type. Options are N/A, MEL, NEF, CDL, and Other. The Deferral Type may open other fields dynamically: 

    •  MEL Category

    • Deferred By and Deferred Until Date   

    • Deferral Extended by and Until

    • Has Restrictions: When this is marked, the option you can enter restrictions setup in Maintenance Settings.  see Configure Restrictions for Discrepancies for more details.

  • Closed / Date: Check the box to close the discrepancy and include the date.

  • Ops Check / Date: Check the box and input a date to capture an Ops Check was completed.

ADD DISCREPANCIES TO A JOB CARD

There are options to create a discrepancy from within a job card or add an existing discrepancy to the job card.

Create a Discrepancy within a Job Card

  1. Click Add New

  2. Input the details

When creating a discrepancy from within a job card, the aircraft auto-fills based on the aircraft set in the job card. Refer to the previous list of fields noted above for creating a job card as the process is the same.

Add An Existing Discrepancy within a Job Card

  1. Access the job card

  2. Click the down arrow to Add Existing

3. Select the applicable discrepancy from the multiple selections and click link.

DEFER A DISCREPANCY

There are various deferral types within a discrepancy. Options are N/A, MEL, NEF, CDL, and Other.

  • MEL: When MEL (Minimum Equipment List) is selected, select the applicable MEL Category A, B, C, or D. Based on the Date Reported, the Deferred Until Date calculates.

  • NEF: Set NEF (Nonessential Furnishings) and input the Deferred Until Date.

  • CDL: Set CDL (Configuration Deviation List) and input the Deferred Until Date.

  • Other: If none of the other categories are applicable, set Other.

When any of the deferral types are set (other than N/A) additional fields are available.

  • Deferred By: Select from the list of active personnel the person that deferred the discrepancy.

  • Deferral Source: Note the source for deferral.

  • Deferred Until Date: This auto-calculates when MEL and the category is set. This is considered in UTC and encompasses the full date listed.

  • Deferred Hours: Input the hours the item is deferred to. The hours are considered in the aircraft section of the quote and trip feasibility.

  • Deferred Cycles: Input the cycles the item is deferred to. The cycles are considered in the aircraft section of the quote and trip feasibility.

  • Deferral Extended By: If an item deferral needs an extension, set the personnel that is extending it.

  • Extension Deferral Until Date: Set the date the extension is valid through. This data will be used when displaying calendar events and for conflicts in the trip/quote feasibility.

  • Has Restrictions: If applicable, add the discrepancy restrictions here. Note - this field is not free text, all restrictions should first be added within Maintenance > Maintenance Settings > Restrictions.


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