This article outlines all general best practices within the Global Settings for your organization.
The article will discuss:
Where to find the General Global Settings
detail each settings functionality
GLOBAL SETTINGS > GENERAL
The settings can be found in My Company > Global Settings > General. The users who have access to this section are Account Admin, Operations Manager, and Chief Pilot.
Create various address types to tie to addresses within contact records. For example, an address can be added and determined to be either eAPIS, Home, or Vacation for the contact.
Create specific avionics types your operation needs to track on the qualification level. For example, Garmin, FANS, Etc.
These can then be designated as the avionics type on the aircraft profile and the qualification item to fully track currency and set the application up to flag accordingly. For more information regarding tying training items to avionics types see our article here.
Create a list of certificate types such as ARGUS, Wyvern, ISBAO, etc. These certificate types can be associated to vendors allowing an operation to fully manage vendor credentials.
Crew Equipment Types
Add various types of equipment types such as iPad, Uniform, Epaulets, etc. This is connected to the Employment section of the personnel profile and allows an operator to easily manage the issuing and returning of personnel items.
Duty/Event Categories -
These serve as the various duties or events that can be used to categorize a user's Personnel Events on their schedule.
Email defaults are the templates that are used when sending emails out of Avianis for your company. Below are details of every field to fill out when creating or editing an email template.
Designate whether to track individual sends or not. If tracked is set to yes, the email tracking in Snapshot & Tools allows the user to track the emails. If tracking is not selected, it will allow the user to add CC, BCC, and select a contact from the account. Additionally, if tracking is set to no, all recipients can see all recipients included in the message (other than BCC).
Select the "Report Type" that the email template will refer to.
You then have the option to set a default "Reply To" email address. Then when the email is sent out, if the recipient replies to the email, it will come back to this address listed here.
Then you can set the "Default From" email address, which displays as the sender to any recipients of the email.
Next, you have the option to add a default subject line. If you click the drop down to the left of the field you can select any of the dynamic placeholders to add them to the subject line. Note: When selecting the time/date designators within the subject they follow the below logic:
Lastly, enter the default email message.
Event containers are a way to customize the various categories of activities crew members are assigned to for viewing on the calendar.
Once these event containers are created, they can be added to the aircraft schedule under the filters section.
Groups are used to combine all applicable users within your organization together within the same department. Once groups are created, you can select them when sending messages, assigning tasks, or emailing within Avianis and everyone in the group will be notified.
Locations allow for the organization to create custom airports that you might operate into that cannot be found or added into the global Avianis database. Each entry is required to have the following information added, Name, Identifier, Latitude, Longitude, Daylight savings Time, and International Time Zone.
Note: Latitude and longitude must be in decimal form.
Then, when entering itineraries into Avianis, the locations will be available to select just like any other airport.
A user is able to create note categories in order to better organize the various notes that are added to records throughout the system. The selected "Related To" option in the drop-down area will designate what area the note is available in. If All Record Types are set, then the Note Category is an option for all the record types that contains Notes.
Tag Categories and Tags
A user is able to create tags as a way to sort, organize, and flag items within the system. Records such as aircraft, personnel, accounts, contacts, leads, trips, quotes, etc. are all areas where the user is able to search by tags.
For example, if a tag category is created called "Amenities" and subsequently a tag is created titled "WiFi Enabled", an aircraft can then be given the tag "WiFi Enabled". Next, you can utilize these tags when searching for aircraft to quote or schedule that have that particular amenity.
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