2025 July - Access Roles

2025 July - Access Roles

Introducing Access Roles

Avianis User Permissions Model Update

Avianis is introducing a new, centralized user permissions model called Access Roles. This feature consolidates all existing permission controls into a single, customizable interface, providing administrators with enhanced visibility and more granular control over user access. The new Access Roles system is designed to increase data security and provide a more robust framework for managing user permissions. By centralizing access controls, administrators can easily define and assign roles with specific privileges, ensuring users only have access to the information and functions necessary for their duties. This minimizes the risk of unauthorized data exposure and supports a wider range of operational workflows.

With Access Roles, administrators will be able to:
  1. Create a custom Access Role by choosing access options from ~100 different page and ability controls
  2. Grant access with options to select from; full access, no access, or in some cases 'read-only' access and yes/no options for actions
  3. Apply custom Access Roles to users to control exactly what they're able to see and interact with in Avianis
  4. Optionally, add aircraft and/or user filters to a particular user to limit their application access to only those records (for filterable areas only) 
  5. Edit an applied Access Role to one or multiple users to instantly change access for all users at once

What's Changing?

Idea
Highly recommend to watch the webinar recording below for a complete feature walkthrough.
Info
Don't have time to read all this and just want to learn how to create a new user now? Click to view the Quick Start Guide: User Setup.

Previous User Permissions Removal

We are removing and replacing the old user permissions model with the new one, Access Roles. Some notable features being removed/replaced are:
  1. "Lock" icon button ...will now be... No Access Role assigned - User will not be able to login at all, though the may still be managed in Avianis application.
  2. "Restrict" setting ...will now be... an Access Role option of My Profile = Read-Only for Yes and = Full for No
  3. User Roles ...will now be... Access Roles
  4. Schedule Settings ...will now be... Aircraft Filters on users 
  5. Aircraft Custom Roles ...will now be... Aircraft & Vendor access options on Access Roles
  6. QuickBooks User Role ...will now be... moved to the User > Integrations (tab)
The new user profile simply has a reference to the Access Role and filters on a widget. 
Notes
Aircraft direct assignments are not considered a part of user permissions and will persist with no changes. The functional aspects of direct assignments are not changing / will continue to work the same way.

Reference of an older user profile page and what is being removed


What Access Roles / new user permissions model looks like on the user profile


Create Custom Access Roles

Admin users may use Users > User Settings > Access Roles to manage and create new Access Roles. Access Roles have nearly 100 different permission options to select from. (Hover over an access area option for a description on what is controls.) For this release, most of the options offered are already supported under the old User Roles, with a few exceptions that include new permissions to allow/prevent:
  1. Task engine
  2. Files widget(s)
  3. Expense logging
  4. Create iCal 
  5. Create Personnel Event
  6. Create Quote
  7. Create Trip
  8. Set preferred vendor / approved vendor
  9. User page, read-only option
  10. Set the Access Role for users 
Avianis also provides System Default Access Roles that Avianis will maintain if it is preferred not to have to manage custom roles. 
Idea
Highly recommend to watch the webinar recording below for a complete feature walkthrough.

Access Role management on the settings page


Create/edit an Access Role


Apply Access Roles and Filters to Users

Whether using custom Access Roles or system defaults, they can be applied to users from each user page. Additionally, aircraft and/or user filters may be applied for that user to limit what they can see in the application for those areas that support filtering. 

Idea
Highly recommend to watch the webinar recording below for a complete feature walkthrough.

InfoDon't have time to read all this and just want to learn how to create a new user now? Click to view the Quick Start Guide: User Setup.

Applying/changing the Access Role for a user and optional filters


Access Roles Webinar Recording

Watch the webinar recording below for a complete walkthrough of Access Roles and expectations for this release, including details on the migration process. 



01:48 - About the Access Role project and expectations
08:44 - Old vs new, User page comparison
11:57 - Managing Access Roles
13:27 - Explaining Access Role and editing
16:26 - Details on some of the Application Areas 
29:15 - Applying an Access Role to a user and filters 
35:15 - Migrating from User Roles to Access Roles
41:05 - Final questions and tips

Access Role Detailed Documentation

The document below has 2 tabs with the following information:
  1. Access Area Details - Lists all Access Role options with navigation references. The detail comments provided are the same messages that appear within Avianis when hovering over an access option. 
  2. User Role Migration - Matrix of the previous User Role and how those translated over into Access Roles as a part of the one-time migration process for this release. 
Info
If you have any questions, please reach out to the support team. 

View below or click here to open the full document in a new window.



    • Related Articles

    • Understanding User Roles

      There are two types of licenses available: Business License and Flight Crew License Note: A user with the Admin, Ops Manager or Personnel Administrator role can create, access, and edit user roles on personnel profiles accordingly. A Chief Pilot and ...

    • Webinar Series: Access Roles, New User Permissions

      Avianis Access Roles, our new user permissions model, puts you in the cockpit of control. Designed specifically for Avianis Administrators who create and manage user access, this powerful feature empowers you to define and apply standardized roles ...

    • Custom Aircraft Roles: Guide

      See also: Custom Aircraft Roles: Setup Custom Aircraft Roles: Permissions Custom Aircraft Roles: Use Cases This guide will cover some operational tips on using Custom Aircraft Roles: Aircraft Profile Page When a user is limited in the aircraft they ...

    • Custom Aircraft Roles: Setup

      The custom aircraft role feature allows an operation to define various access levels to aircraft profile features and apply to specific users/personnel. This guide will outline: how to create a Custom Aircraft Role template; and how to apply a Custom ...

    • Custom Aircraft Roles: Permissions

      When creating a custom role the options for access are No Access, Read Only or Full Access. This guide will provide what Full Access provides for each section. No Access indicates the user is not able to view the details while Read-Only allows a user ...