Quick Start Guide: New Crewmember Setup

This article outlines the ideal workflow to create a new crew member in Users. This article covers: 

1. How to create a crew member
   
2. Inputting essential information such as
   
1. Type Rating Assignment, 
   
2. Logbook Baseline times, and 
   
3. Take Off, Landing and Alternate Night Currency 
3. ARGUS / Wyvern Requirements 

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Create a Crew Member 

1. Go to Users > Users Search 
   
2. Click Create 
   

1. Select Flight Crew License 
   
2. Input the user's email

It must be a valid email if user is required to set password and log into Avianis.

De-select the Send Email Invitation if not ready to invite the crew member at time of setup. If email is not valid the email will bounce. 

Set the proper application access by clicking 'Change Role' within the User Access box

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Input Type Ratings 

1. Access the Crew Info tab

2. Create the crew members Type Rating. This setup determines which crew members are options when crewing trips. 

There are two ways to configure: 

1. Select the Type Rating and all make/models will auto-populate. 


2. Set N/A for the Type Rating and then apply the applicable make/models. 

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Baseline Crew Members Logbook Times

1. Access the Logbook Tab 

2. Click Create 

3. Type the word 'Generic' to see the various categories of times. There are the following options: 

      Multi-Engine - Other: this will allocate only to ME 

      Multi-Engine - Turbine: this will allocate to both ME and Turbine 

      Turbine: this will allocate to only Turbine 

      Single Engine: this will allocate to only Single Engine 

      Rotary: this will allocate to only Rotary

Once the category is selected there is the option to input other categories, such as PIC, SIC, PF, PNF, Instrument, Night, etc. If a value is input into the field then that value counts toward the set categories and total. 

For example: select Multi-Engine - Other and input 500 hours PIC, 300 SIC, 200 Instrument and 100 Night. 

The Crew Times table will then reflect the following:

Next, create the Aircraft Specific time entry. For example: 

All values will be added to the applicable categories and reflect on the crew times table. 

Take Off, Landing and Alternate Night Currency 

When Experience is configured in the Regulatory Set and that Regulatory Set is applied to a trip Take Off and Landing currency is first checked and then Alternate Night Currency checks follow. When creating a new crew member access the Log Book tab and input the following (depending on their status): 

1. Completed Day Take Off and Landings in an aircraft or Full Motion Simulator that occurred in the last 90 days OR 6 Months 
   
2. Completed Night Take Off and Landings in an aircraft or Full Motion Simulator that occurred in the last 90 days OR within 12 Months 
   
3. Logged time that occurred within the last 90 days 
   
4. Ensure their Total Time is a minimum of 1500 hours 

These values can be input in User > Log Book tab. 

1. Click Create 
   
2. Apply the Aircraft Model, this is dependent on the Track Currency Setting in the Regulatory Set. Most common is Type Rating. 
   
3. Logbook Type > Simulator if the events took place in a Full Motion Simulator. Use Baseline if these events are the start of the crew members Take Off and Landing currency. 
   
4. Date, input the date the events occurred 
5. Events > Click Create 
   
6. Set the Event, Position, Type and # of Occurrences and Save. 

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Required Setup for ARGUS & Wyvern

A crew member MUST be loaded in ARGUS’ and Wyvern system prior to syncing from Avianis to ARGUS. The push from Avianis will NOT create a crewmember in the ARGUS system.

The API validates an exact match on:

1. First Name, AND
2. Last Name, AND
3. Pilot Certificate # AND
4. Authority (country)

The request must have the full name, the pilot certificate #, and the governing/issuing authority.

The governing/issuing authority pulls from the personnels Home Address country.

For type rating to be received the Proficiency Check Date and Full Motion Sim Date must be entered into the Crew Info > Type Rating

Refer to Syncing Information to ARGUS and Wyvern for details on all data points that sync from Avianis to the 3rd party system. 

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