This guide will outline:
How to get setup with Airline Choice;
the applicable fees; and
how the communication flow works.
Related Article
SETUP PROCESS
Send an email to Avianis at avianissupport@portside.co requesting to use Airline Choice for passenger vetting. Include the following details.
Carrier Name:
Carrier Code:
The carrier code is the code registered with Secure Flight. It is a 3-letter carrier code.Avianis will communicate the request to Airline Choice.
Airline Choice coordinates directly with the TSA, TSA provides Airline Choice the test case for your specific operation. Once Airline Choice runs the test required by the TSA, Airline Choice will advise the TSA and the operator of the results. The expected results are to Pass within a 1-day timeline.
Avianis will then enable the module. The Airline Choice connection service is running once enabled and sends the manifests to Airline Choice going forward.
FEE STRUCTURE
One-Time Setup Fee: $750.00
Passenger Vetting Fee: $0.15 per unique passenger ID per leg
Passengers are not run until 72 hours prior to the flight leg they are departing on.
Q: If John Smith is on a manifest in August and its May will he be run?
A: No, the manifest for the trip is August is not sent until 72 hours prior to departure.
Q: If John Smith is on a manifest for today and he has been run, if I add his middle name is he run again?
A: No, John Smith has a unique ID on that leg, after the middle name is added it sends to Airline Choice again with the middle name, but under the same unique ID.
These charges will be included in your monthly invoice (if on our Flex Agreement) or you will receive a monthly one-time invoice for the charges.
COMMUNICATION FLOW
Passenger names, DOB and gender are inputted into Avianis and added to a flight
manifest. First Name, Last Name, DOB and Gender is required by TSA. If gender (male or female) is not inputted into the contact profile Avianis will send 'Undisclosed.'
When the following criteria is met for the trip/flight leg the manifest is sent to Airline Choice in the UNEDIFACT format automatically every 5 minutes:
Flight leg is within 72 hours of scheduled departure time (airport local)The scheduled departure time is not in the past.
The flight departs or arrives into the United States.
The flight leg status IS NOT cancelled.
The regulatory or regulation is part 135.
Note: Flight legs originating from US and into US are vetted. Flight legs where the departure and arrival are both outside the US are vetted as well.
Airline Choice receives the information and sends through the DHS router to the TSA.
TSA vets and sends the results to Airline Choice which then returns to Avianis.
Avianis will continue to send flight manifests for future flights within 72 hours of departure time (airport local) when a passenger is added or removed from the manifest or if a passenger's information such as First Name, Middle Name, Last Name, Gender or Date of Birth are updated in Avianis in less than 1 minute from the time the change is made.
Once TSA has the flight manifests they will continue vetting as new lists are published. If status changes on a passenger during their continuous vetting the Feasibility > Watchlist section updates.
If a contact record in Avianis (passenger) contains a travel document and that document is selected on a flight leg that information will send from Avianis to Airline Choice to TSA. Information includes Travel Document Number, Country, and Expiration Date. This will send if leg is Domestic and International.
Note(s):
If a departure or arrival airport set in the itinerary does not have an IATA, Avianis automatically identifies the closest airport that has an IATA and includes in the submission.
We are not aware of TSA's vetting logic, please contact your POI or review TSA documentation for those details.
UNEDIFACT format example attached at bottom of article.
The vetting is happening in the background when the criteria is met and new lists are published through the integration and by TSA. There will be no date / time stamp of last check in Feasibility due to the previously mentioned statement.