Crew Records: Training Items
In this article how to:
Create a Training item;
Setup a Training item;
View / manage Training status; and
Edit / update Training item for Personnel.
CREATE A TRAINING ITEM
SETUP TRAINING ITEMS
When creating or editing a Training item, a pop-up window will appear with the following options:
Name: Displayed where the Training item is listed.
Active: Select to make available and apply to the Program / personnel.
Description: Option to add additional notes for the Training item.
Airports: Add to apply / flag only when a flight is to/from a select airport. Leave blank to apply to all.
Aircraft: Add to apply / flag only when a flight is on a select aircraft. Leave blank to apply to all.
Avionics: Add to apply / flag only when a flight is with a specific avionics suite. Leave blank to apply to all.
Accounts: Add to apply / flag only when a flight is for a specific account. Leave blank to apply to all.
Crew Position: Add to apply / flag only only for personnel assigned a specific crew position. Leave as N/A to apply to all.
Regulatory Type: Add to apply / flag only when a flight is operating under a specific regulatory type. Leave blank to apply to all.
Recurrent: When selected, the Frequency / Frequency Type fields will appear to set how often the qualification item must be met.
Eligible Grace: When selected, the Pre / Post Grace fields will appear. The number entered will be the quantity of the same Frequency Type value as the recurrent.
DEACTIVATE TRAINING ITEMS
Training items may be made inactive from within a Program and also for specific Personnel applied to a Program. Select the yellow Deactivate button, the Training item will then be available to view under the Inactive toggle.
VIEW / MANAGE TRAINING STATUS
There are several places to view and manage the status of Training item for personnel:
Trip Feasibility > Crew
Crew > Training Items
Personnel Profile
Crew > Crew Reports
Crew > Training Program > Personnel tab
TRIP FEASIBILITY > CREW
When personnel are added as crew to a trip, a pop-up will appear to confirm crewing them on the trip if there are expired / outstanding Training items. They will also be displayed in the Trip Feasibility under the Crew section:
CREW > TRAINING ITEM SEARCH
This is the best recommended method to review Training items for personnel with all the search features available as well as the ability to update records for all personnel directly from one page. (See: Search Functions.)
From the Training Items page, there is also an additional feature to view the Training history by clicking the blue edit icon then click the clock icon for history
This opens a pop-up window that will display on the previous historical records where the Training item had been met for a particular personnel. Clicking the chat bubble icon button will open a section with additional details:
PERSONNEL PROFILE
From Users > User Search > [select personnel name] > Training tab. All Training items applied to the Personnel (from all Programs they are added to) will be listed with the Last Completed and Next Due dates with the ability to edit.
CREW > CREW REPORTS
There are many reports available that detail and summarize personnel Training items. The top are:
Flight Crew Activity Charts > Crew Recurrency Due Status
Flight Crew Activity Charts > Crew Incomplete Training Status (Non-Recurrent)
Flight Crew Activity Detail Reports > Training Item Status
Flight Crew Data Analysis Reports > Training Item Analysis Grid
If you do not see these reports in your account, contact Avianis Support to have them added.
Program > Personnel Tab
From within the Program of the Training item, go to the Personnel tab and select the blue edit pen button. This will display a section with the Training items as they pertain to that particular personnel. Here the Inactive Training items within a Program for the personnel may also be viewed.
EDIT / UPDATE TRAINING ITEMS FOR PERSONNEL
From most all locations where the Training status may be viewed, there will be a blue edit pen button available which will display a pop-up with the following information available to edit / update.
Satisfy Training Item
Last Completed: Setting this date will automatically complete the Next Due and Grace Dates with the requirements set in the training item
Next Due: Will automatically populate when a Last Completed date is entered but may be manually edited.
Base Month: Base month is the same month as the Next Due value. Next due value can be manually changed if necessary and will then update base month accordingly. Changing the next due month will not impact last completed date.
Grace Start / End Date: Will automatically populate when a Last Completed date is entered but may be manually edited.
Stage: customizable list that allows Admins the ability to create a multi-step process for entering and verifying crew training record
Event: A Personnel Event may be tied to satisfying a training item (e.g. a training event). It is searchable by the event name and will display the dates the event occurred.
Training Type: May be selected to denote Initial, Recurrent, Upgrade, or Differences training
Vendor: Searchable from the vendors available
Comments: Additional notes on satisfying the Training item may be added.
Base month for all subsequent training records will queue off of the initial entry unless the base month changes based on the following criteria:
The training occurs outside of the due month or outside of the grace period.
Base month and next due will change when the training item is complete outside of grace and base period (if applicable) or in a month different from current base, if no grace applies
To reset base month,
Click Create New to start a new training entry (Next Due is not editable at this step)
Enter the last completed date which will prompt a pop up box asking if you want to change base month.
Select YES
Next Due will then be in edit mode and will set the new base month
Add File to Training
A file may be added in association to a satisfied Training (e.g. a training certificate). Files may be uploaded by clicking the blue edit button then use the paper icon button on a Training record. For more information see: Uploading, Sharing, and Managing Files
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